Since the creation of more and more technologies for working environments, businesses have become spoilt for choice in regard to what they can use to make the working day that much simpler. Finding the right pieces of technology to suit your business needs can really help to streamline processes, and even go a long way towards stopping interruptions and cutting down on costs and wastage.
Using HR systems to improve workflow, and cut down on the amount of paperwork you have, can potentially save you both time and money. While there may be a cost for using these systems, they can expedite the HR process, putting more power into your employees’ hands, through the ability to submit their own holiday requests, update information, and even view company documents such as policies and procedures. In terms of your HR team, it can allow them an easier means of recruiting and onboarding candidates, while keeping all the information securely stored on a digital platform. This means that there is no longer a need to spend time looking through large amounts of paperwork when the required information can be quickly searched for when logged into the account.
Some members of the team may be required to attend meetings with business partners, other employees, and even clients, for work to be able to go ahead. When numerous meetings need to be scheduled, it is important to avoid double-booking that member of staff, as well as to make sure they have adequate time to be able to travel to and from meetings, if necessary. Using a shared meeting planner or calendar will allow other members of the team to see when that individual is free, to be able to schedule these meetings accordingly. This can also help with the rest of the team’s work, by allowing employees to see who is present that day, and who is on annual leave. This can greatly assist with the sharing of workloads to compensate for those who are not in the office, or are in the aforementioned meetings, at the time.
One of the most important parts of a strong working team is the ability to communicate effectively. This can reduce any struggles with workload or knowledge, as well as allow team members to build up a good working rapport. When meetings, remote working, or numerous offices are commonplace, you want to make sure that communication is accessible for all. By utilising different means of communication outside of standard face-to-face conversations, telephone calls, and emails, such as video conferencing or work-based instant messaging, you will be enabling your team to communicate that much better due to having more tools at their disposal. For example, consider a workplace messaging app, such as Slack, so that employees can seamlessly communicate with one another.
Technology has come a long way, and can have its place within a working environment. By considering the type of business that you run, as well as the availability of apps and different pieces of software on the market, you can choose those which are more likely to positively impact your team’s working day.