Tag: #pdf

What Every Finance and Operations Manager Should Know About Digital Invoices and E-Invoicing

When you’re sitting in the board-room or reviewing the operations of your organisation, the term digital invoice should shift from being an “optional upgrade” to a “strategic must.” Below is a professional, clear walk-through designed for decision-makers, finance managers, operations heads, procurement leads, who are ready to bring their invoice processes into the 21st century.

What a digital invoice really means

A digital invoice is more than a PDF sent by email. It is an invoice created, sent, received, and processed in digital form. It is ideally integrated with your accounting or ERP systems, archival storage, and workflow approval. The key is that it replaces much of the manual handling of paper, and it reduces testing and sorting, and enhances visibility.

Meanwhile there is a closely-related term: electronic invoice (or e-invoice). That term refers typically to invoices with structured data, machine-readable formats (XML, EDI) that can be automated by the receiver’s system. 

In short: 

Every electronic invoice is a digital invoice, but not every digital invoice is a full e-invoice with structured automatic processing. 

Why you should care about digital invoice adoption

From the vantage of a senior manager, implementing digital invoices delivers real business value:

Cost savings in processing 

Traditional paper or manual invoices incur printing, postage, manual input, errors, and rework. Changing to digital invoice workflows can significantly reduce those costs. 

Faster cash-flow and payment cycles  

With digital invoices you can send, receive and begin processing immediately. This improves invoice turnaround, reduces late payments and improves visibility into payables/receivables. 

Improved accuracy and fewer exceptions  

When your invoice data comes in digital form, you reduce manual entry, mistakes, mismatches and disputes. That means fewer vendor queries, less time chasing issues. 

Auditability, compliance and visibility 

Invoices stored digitally can be searched, traced, and integrated with your systems. That supports audit trails and regulatory compliance more easily than paper invoices. 

Better supplier/customer relationships 

When you pay reliably, when your processing is efficient, your vendors are happier and your reputation improves. Digital invoice workflows contribute to that. 

Scalability and future-readiness  

As your business grows (volume, geographies, complexity), manual invoice processes become a bottleneck. Digital invoice systems scale more easily. 

How to approach implementation for organisations

Since you’re thinking with a strategic hat on, here are the steps and considerations:

  1. Review your current process: How many invoices/month? How many manual touches per invoice? What is the error/exception rate? Where are delays?

  2. Define your goals for digital invoice adoption: Do you want cost reduction, fewer errors, faster supplier payments, better control? Get measurable targets.

  3. Check system compatibility & data flows: The digital invoice solution must integrate with your ERP/AP system. Also check how your suppliers will submit invoices and the format required. 
  4. Decide the level of “digital-automation” you need: Are you simply going paperless (digital invoice as PDF + upload)? Or are you going full e-invoice (structured data, automated matching, real-time validation)? The decision impacts cost and benefit. 
  5. Prepare your stakeholders (vendors, team, IT): Your team will need training. Suppliers need to know how to send digital invoices. Define the workflows, approval channels, escalation paths.

  6. Pilot with a subset: Start with a manageable number of invoices/suppliers, test, refine, then scale.

  7. Track performance and refine: Measure invoice processing time, error rate, cost per invoice, supplier satisfaction. Use data to improve.

  8. Archive and compliance: Make sure your digital invoice system allows for secure storage, audit trail, retention policy, legal validity.

How the electronic invoice dimension adds value

When you move beyond digital invoice (i.e., upload of PDF) to full electronic invoice (structured, automated), you get deeper benefits:

  • Machine-readable fields, automatic matching of purchase orders, invoices, shipping receipts reduce human intervention. 
  • Real-time data for payables/receivables dashboards and better financial planning.

  • Reduced fraud risk, improved regulatory alignment (dependent on jurisdiction).
  • Higher level of integration with trading partners and business systems – less “manual hand-offs” between buyer/supplier operations.

Bottom line for your organisation

If I were advising a CFO or operations head: implementing a digital invoice framework is no longer “nice to have.” It’s fundamental. It saves time, saves money, increases capacity and cash flow of your finance department to engage in more value-add instead of paperwork. Going even deeper: by going all the way (structured data, automated workflows) you prepare to have a future in which invoice processing is, on the whole, touchless and in which your organisation is ready to scale and change regulation.

FAQs

How quickly will I see benefits after deploying digital invoice processing? 

You should expect to see improvements in processing time and cost within the first few months of a pilot. Depending on volume and team readiness, many organisations report full return on investment within 12-18 months. 

Will every supplier need to change how they send invoices if we adopt digital invoice workflows? 

Not necessarily all at once, but you’ll want a clear supplier ramp-up plan. Some suppliers may continue paper for a short transition period. For full benefit you’ll encourage them to shift to electronic formats as you scale.

Is a digital invoice the same as a paperless invoice? 

Mostly yes in terms of “no physical paper,” but not exactly. A paperless digital invoice may simply be a PDF scanned or an email attachment. A full digital invoice is integrated with your systems, and an electronic invoice (e-invoice) is even deeper, it uses structured data and automation.

 

Maximizing Productivity: Tools and Techniques for Faster PDF Processing

For many businesses, generating PDFs for contracts, reports, and invoices is routine. However, inefficiencies in document processing can lead to significant financial losses, potentially costing up to $14,000 per employee annually. That’s why many businesses are turning to document automation software.

But which automated document management tools are essential for optimizing PDF processing? And what techniques can help you maximize their capabilities?

In this blog post, we’ll provide you with all the answers. We’ll explore a range of basic and advanced PDF editing features that can significantly boost your workflow and productivity. 

Let’s get started.

Essential tools for PDF processing

Having the right editing tools is essential for making the most of automated document processing. Here are some basic features and functions to explore to improve workflow and boost productivity. 

PDF editing software: Exploring features and functions

PDF editing software is a cornerstone of efficient document management. Here are some key features to look for:

  • Text editing: Modify text directly within the PDF, including font size, style, and color.
  • Annotation tools: Add comments, highlights, and annotations to collaborate effectively.
  • Page manipulation: Rearrange, insert, or delete pages to organize your files.
  • Image editing: Crop, resize, or rotate images within the document.
  • Create fillable PDF: Easily set up or fill out interactive forms for smooth and simplified data entry, collection, and analysis.
  • Security options: Protect sensitive information with password encryption and digital signatures

PDF conversion tools: Converting between formats efficiently

Converting PDFs to and from other file types is a frequent need in various tasks. Conversion tools simplify this process, enabling smooth transitions between common document formats. Key features of this functionality include:

  • Support for various formats. Convert PDFs to Word, Excel, PowerPoint, HTML, JPEG, and more, and vice versa.
  • Preserve formatting. Maintain the formatting, fonts, and layouts of the original file during conversion..
  • Customization options. Adjust settings such as resolution and compression for tailored conversions.

PDF compression utilities: Reducing file size without compromising quality

Large files can be cumbersome to share and store. This often leads to inefficiencies in document management. File compression utilities address this issue by reducing the document size while maintaining quality. Consider the following:

  • Lossless compression. Shrink PDF files without sacrificing quality or clarity.
  • Preview functionality. Review the compressed file before saving it to verify the result is as expected and satisfactory.
  • Adjustable compression settings. Fine-tune compression levels to strike the right balance between file size and quality.

Advanced techniques for PDF processing

Managing PDFs efficiently goes beyond basic editing and conversion tasks. Advanced techniques can further enhance productivity and streamline workflows. Let’s delve into three powerful methods:

Batch processing: Processing multiple PDFs simultaneously

Batch processing enables you to handle multiple documents at once, saving time and effort. Key features include:

  • Select multiple PDF files. Choose all the files you want to process together.
  • Apply actions in bulk. Perform actions like applying watermarks, splitting, or combining all selected PDFs simultaneously.
  • Automate repetitive tasks. Set up predefined actions to execute on batches of PDFs.  Convert multiple PDFs to a specific format, extract specific pages, or merge PDFs in a single operation. 

OCR (Optical Character Recognition): Converting scanned documents to editable text

OCR is a technology that converts scanned docs into text. It lets you search and edit your digitized hard-copy files, opening up a new world of possibilities. With OCR, you can:

  • Extract text from images or scanned documents. OCR identifies text in scanned images or documents and converts it into searchable and editable text.
  • Preserve document structure. Retain the original formatting, fonts, and layout of the scanned document.
  • Enable text manipulation. Once converted, you can edit, copy, and search the text as if it were originally typed.

Automation scripts: Streamlining repetitive tasks with scripting languages

Automation scripts help you automate repetitive tasks when working on files. They speed up document processing while ensuring accuracy and consistency. Here’s how it works:

  • Scripting languages. Use languages like Python, JavaScript, or PowerShell to write custom scripts tailored to your specific document processing needs.
  • Task automation. Write scripts that execute predefined actions to automate tasks such as PDF conversion, watermarking, or data extraction.
  • Integration with other tools. Integrate your PDF processing scripts with other software tools, third-party platforms, or APIs to automate and simplify tasks and workflows.

Best practices for efficient PDF processing

Implementing best practices helps you achieve optimal productivity when processing PDFs. Here are some strategies to consider:

Organizing PDF files: Creating a logical folder structure

  • Create a clear and intuitive folder hierarchy to categorize files based on projects, departments, or content types. For example, create folders for each client, with subfolders for contracts, correspondence, and invoices.
  • Use descriptive file names to quickly identify the contents of each document without needing to open them. For instance, as an alternative to the example above, instead of “Document1.pdf,” you could choose to use “ClientName_Contract_Date.pdf” for clarity.
  • Ensure you maintain a consistent naming convention and file labeling for easy searches and retrieval.
  • Regularly review and update the folder structure to accommodate new documents and changing organizational needs.

Collaborative workflows: Enhancing team productivity with shared tools

  • Use a collaborative PDF editing tool like Lumin that enables team members to edit documents in real time. This means project collaborators can simultaneously work on a shared file online, regardless of their physical location.
  • Explore cloud-based storage solutions like Google Drive and Dropbox to store files centrally. This allows team members to access, edit, and comment on files from anywhere with an internet connection.
  • Take advantage of annotation tools like text highlighting, inserting text boxes, and adding comments, hyperlinks, stamps, or symbols. These tools aid in feedback and review processes, enhancing team communication and decision-making.
  • Set clear rules for collaborating on documents to keep everyone on the same page and accountable.

Version control: Managing document revisions and changes effectively

  • Save new versions as separate files or utilize version control to track changes within documents.
  • Establish a clear versioning system, such as using numerical identifiers or timestamps for each document iteration to distinguish between them.
  • Establish protocols for approving and documenting revisions.
  • Implement check-in/check-out procedures to prevent conflicting edits.
  • Regularly archive older versions to declutter your document repository.

Conclusion

Optimizing PDF processing is crucial for saving time and maximizing productivity. Businesses can streamline workflows and minimize costs associated with outdated document-handling practices by leveraging essential tools like PDF editors, conversion utilities, and automation scripts and implementing efficient techniques such as batch processing and OCR.

Increase in PDF malware up 7% in the last quarter, reports HP

HP Ireland issued its quarterly HP Wolf Security Threat Insights Report, showing attackers are continuing to find innovative ways to influence users and infect endpoints. The HP Wolf Security threat research team uncovered several notable campaigns including:

  • PDF Malware is on the rise: 11% of malware analysed in Q4 used PDFs to deliver malware, compared to just 4% in Q1 and Q2 2023. A notable example was a WikiLoader campaign using a fake parcel delivery PDF to trick users into installing Ursnif malware.
  • DarkGate campaign uses Ad tools to sharpen attacks: Malicious PDF attachments, posing as OneDrive error messages, direct users to sponsored content hosted on a popular ad network. This leads to DarkGate malware.
    • By using ad services, threat actors can analyse which lures generate clicks and infect the most users – helping them refine campaigns for maximum impact.
    • Threat actors can use CAPTCHA tools to prevent sandboxes from scanning malware and stopping attacks by ensuring only humans click.
    • DarkGate hands backdoor access to cybercriminals into networks, exposing victims to risks like data theft and ransomware.
  • A shift from Macros to Office exploits: In Q4, at least 84% of attempted intrusions involving spreadsheets, and 73% involving Word documents, sought to exploit vulnerabilities in Office applications – continuing the trend away from macro-enabled Office attacks. But macro-enabled attacks still have their place, particularly for attacks leveraging cheap commodity malware like Agent Tesla and XWorm.
  • Discord and TextBin being used to host malicious files: Threat actors are using legitimate file and text sharing websites to host malicious files. These sites are often trusted by organisations, helping the sites to avoid anti-malware scanners, increasing attackers’ chances of remaining undetected.

Val Gabriel, Managing Director at HP Ireland, comments: “Our latest report highlights how cybercriminals are becoming more and more agile in understanding how we work and the easiest ways to breach systems. For example, the design of popular cloud services is always being refined, so when a fake error message appears, it won’t necessarily raise an alarm, even if a user hasn’t seen it before. With GenAI generating even more convincing malicious content at little-to-no cost, distinguishing real from fake is expected to become more difficult.

“By isolating threats that have evaded detection tools on PCs – but still allowing malware to detonate safely – HP Wolf Security has specific insight into the latest techniques used by cybercriminals in the fast-changing cybercrime landscape.”

To date, HP Wolf Security customers have clicked on over 40 billion email attachments, web pages, and downloaded files with no reported breaches.

The report details how cybercriminals continue to diversify attack methods to bypass security policies and detection tools. Other findings include:

  • Archives were the most popular malware delivery type for the seventh quarter running, used in 30% of malware analysed by HP.
  • At least 14% of email threats identified by HP Sure Click bypassed one or more email gateway scanners.
  • The top threat vectors in Q3 were email (75%), downloads from browsers (13%) and other means like USB drives (12%).

Dr. Ian Pratt, Global Head of Security for Personal Systems at HP Inc., comments:  “Cybercriminals are applying the same tools a business might use to manage a marketing campaign to optimise their malware campaigns, increasing the likelihood the user will take the bait. To protect against well-resourced threat actors, organisations must follow zero trust principles, isolating and containing risky activities like opening email attachments, clicking on links, and browser downloads.”

 HP Wolf Security* runs risky tasks in isolated, hardware-enforced virtual machines running on the endpoint to protect users, without impacting their productivity. It also captures detailed traces of attempted infections. HP’s application isolation technology mitigates threats that can slip past other security tools and provides unique insights into intrusion techniques and threat actor behavior.

How to Convert EML to PDF

Are you looking for a way to convert EML files to PDF format? Don’t fret: here we will put forward the best and most amazing benefits of conversion of EML to PDF files. 

The first thing you need to know about this topic is understanding what an EML is. It can be described as a method applied by organizations that get involved with the handling of numerous emails daily to manage emails on their PC or laptop. Some applications that actively employ this methodology are:

 

  • Mozilla Thunderbird;
  • Microsoft Outlook Express;
  • IBMs Lotus Notes;
  • Windows Mail.

 

At Сoolutils online, you can learn more about how to convert EML to PDF files.

Some unavoidable instances will normally prompt one to transform ELM into PDFs at some point. This want is always necessitated by the growth in the need to provide more security to the file. It is widespread knowledge that PDF provides a vast source of security features and hence is most preferable to many. Ideally, most EML format messages are stored in plain text. This is very different compared to a PDF document as it can store data containing text fonts, images, and hyperlinks. The idea behind this observation is mainly to secure these documents from undergoing any modification.

What Features Should One Look Out for in an EML to PDF Converter Software?

  • It should permit conversions to take place in any format without any underlying challenges. 
  • One that can allow flexibility in converting both single and multiple files for attaining efficiency.
  • A PDF conversion software chosen should be able to give a simple preview of how the file will appear after conversion. This is very helpful since necessary adjustments can be done before a permanent measure has been undertaken.
  • When choosing a converter, make sure that the one decided upon has no size restrictions backed on them and that files of any size can be converted regardless.
  • The software selected should be very flexible in a manner that deems it possible to split files into smaller files.
  • The PDF converter chosen should be able to provide an alternative to choosing the destination folder while saving the converted PDF document.

What Are Some Reasons Why You Might Need an EML to PDF Conversion?

  • Security purposes. If you want to ensure that your documentation is accorded high security, you need to adopt the culture of saving EMLs in PDF formats promptly. It is a very efficient method that ensures that no unauthorized eye gets a chance to glimpse at the information. The message will only be available to the intended persons. This is achieved since one can encrypt emails with passwords that only the intended parties can access. Consequently, alteration of information in this module is near impossible.
  • Another advantage that emanates from PDF converters is the fact that one can store and convert different PDF files and save them in one attachment, ensuring that efficiency is achieved to a greater measure.
  • One can certainly save numerous EML files as PDFs in a distinct location as a backup.
  • For an EML, one has to have an email client. With PDF files, it can be accessed from anywhere.
  • PDF files can be used as essential pieces of evidence for digital forensic investigations purposes.

 

We recommend the application of the professional technique over the manual process. The use of the manual method is very slow, and it will end up taking most of your time hence necessitating all people to migrate towards using the new effective methods. It allows easy conversion and has an email cleaning feature. 

It can convert EML files to PDF and numerous additional file formats. It can also migrate manifold file data to diverse email clients. It is well-matched with all devices and affords a free showpiece form.

Even though labor-intensive tactics are dependable enough in printing EML to PDF, they aren’t skilled in converting numerous EML files to PDF sideways with attachments. It is therefore advisable for any user to attempt a competent resolution that supports them to execute conversion together with attachments. 

Discover the great structures of this certified EML to PDF converter software to transfer in bulk EML to PDF files within a brief lapse of time.

 

New Tools Help Users Continue to Move Work Forward All Within Dropbox

As digital ecosystems have become increasingly complex—with content scattered across a sea of browser tabs and apps—creators, solopreneurs, and distributed teams need a better way to organize everything and keep work moving. That’s why Dropbox has been focused on building and improving capabilities that support all of your cloud content and workflows.

Over the last year, the company launched several new features and product experiences to help you organize, find, and do more with your digital content. Today, it’s building on that momentum by introducing more new tools to help you move work forward faster and simplify the way you back up and recover your digital files.

Secure your digital life with Dropbox Backup

If you’ve ever spilled coffee on a laptop or had a computer crash for no apparent reason, you know the stress and heartbreak that come with losing your content. The newest iteration of Dropbox Backup is designed to take away those headaches. Building on Dropbox’s already popular backup functionality, Backup has been upgraded with new features, including a new restoration flow, settings to manage your backups on your computer, and more.

An easy-to-use alternative to other backup tools available in the market, Backup gives you the option of choosing a robust, standalone cloud backup solution from Dropbox, even if you don’t have a Dropbox account.

While cloud sync services can free up space on your hard drive and let you access, share, and collaborate on your content with others, Backup gives you extra peace of mind by automatically backing up a copy of your files and folders that can be quickly recovered from the cloud if needed. With Backup, you can make sure you’ve preemptively taken the steps you need to protect your most important files, such as photos, videos, and personal docs.

https://aem.dropbox.com/cms/content/dam/dropbox/blog/files/2022/april/april-5-launch/Backup_Simple-Computer-Backup_1440x960.mp4?_=1
  • Simplify your backup experience. Manage everything from your desktop—one place to check progress, view history, and prioritize specific files.
  • Be prepared with an automated safety net. Keep backed-up files separate from your shared files, so you won’t have to worry about overwriting your emergency backups.
  • Rely on fast recovery if things go wrong. Start recovery with just a few clicks, and your files will be automatically restored from cloud backup.

“Dropbox Backup is excellent. You can easily back up all the files that you want to, make changes anytime, choose which folders you want to back up, and access your files everywhere.” —Arvin Velarde

Dropbox Backup is available across all plans. Backup is also available as a standalone offering for new and Basic users, so even those who don’t yet have a Dropbox account can benefit. To learn more, visit dropbox.com/backup

Launch your digital business with Dropbox Shop

With the rise of the creator economy, more people are turning their passion into a business. Last year, Dropbox launched Dropbox Shop in private beta, and now it’s introducing updates to the experience. Available today in open beta, Shop lets content creators sell and share their digital content—right from Dropbox.

By enabling you to sell directly to your customers, Shop lets you maintain ownership and control over your business and audiences. The latest updates to Shop help you elevate and customize the way you bring your digital content to customers. With the new version, you can customize your storefront and URLs, embed HTML codes, and add tipping capabilities.

“What I really like about Dropbox Shop is that it’s very easy to use, and you can create a Shop very quickly. It allows me to focus on what I’m good at instead of figuring out the logistics of a new platform.” —Sally Schönack

Dropbox Shop beta is available today to individual users on Dropbox Basic, Plus, and Professional plans in the U.S. If you’re on a team account or outside of the U.S., you can sign up for the waitlist at experience.dropbox.com/form/shop-sign-up

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Move work forward with HelloSign Templates, PDF Editing, and DocSend Dashboard Analytics

With HelloSign Templates, you can streamline eSignature requests by turning your most frequently used documents into templates directly from your Dropbox account. Create, save, and send Templates right from Dropbox to spend less time formatting those high-volume documents—such as NDAs, offer letters, SOWs or contracts—that you frequently send to different recipients.

You and your team can:

  • Create and edit reusable templates to prepare and send documents in a flash.
  • Track documents throughout the entire signing lifecycle and set automatic follow-up emails so no document ever falls through the cracks.
  • Automatically store and organize your signed documents within Dropbox, minimizing tedious manual work.

HelloSign Templates are available today to select Dropbox users in beta, and will be rolling out to all users in the coming weeks.

PDF files are one of the fastest growing content types on the Dropbox platform. In 2021 alone, the number of PDF files shared on Dropbox grew by 40%. Customers told the company that they needed a simple way to take action on these files without leaving Dropbox. Now, a new PDF Editing feature eliminates the time and hassle of creating multiple PDF versions and switching between different platforms.

  • Rearrange, insert, rotate, and delete PDF pages
  • Fill out interactive forms
  • Manage multiple version by saving PDFs as a copy or replacing the original

PDF Editing is available today to select users in beta, and will be rolling out to all users in the coming weeks.

Animation of PDF Editing in Dropbox
Before following up with contacts, you need to know exactly which content your audiences find most engaging. DocSend Dashboard Analytics provides data-driven insights to help you identify your most promising prospects and learn which content captured their interest. Dropbox’s new analytic tracking includes a list of your most-engaged contacts, a more detailed log of recent visits that’s refreshed hourly, and a new option to sort by views, page visits, and time spent on documents.
Dashboard Analytics is available today to all DocSend users.

Controlling and revoking document access

What does controlling and revoking document access mean? And why would any organization require it?  What is the need to give your recipients access to view your PDF files only to take it away from them at a later stage?  Perhaps it may not appear rational right now, but several reasons point to the importance of controlling and revoking document access which you need to know.  Let’s cover them now.

Compliance and regulations

Data protection laws are regulations that you need to comply with when it comes to holding valuable and personal information regarding your customers.  If you carry the data for longer than required, it could lead to litigation.  In addition, you may also have to face penalties for noncompliance.  On the other hand, electronic PDF files that contain customer information can be stored for an infinite amount of time as they do not experience wear and tear similar to their physical counterparts.

Importance of controlling and revoking document access

You may have shared PDF documents with your colleagues in your area of work.  However, after a period of time, it can become challenging to track down every PDF file that you have shared and ensure that files no longer in use have been deleted on all devices. 

Since it can be nearly impossible to track down when you sent the files and what’s being done with them, here is where the ability to expire documents, and controlling and revoking document access comes into play. Controlling document access is particularly convenient in these scenarios and is far more timely than manually deleting every PDF file copy.  That means, when you choose to distribute a PDF document, you can control how the document is reviewed and set an expiry date or revoke access to it manually through a suitable PDF digital rights management [DRM] system.

With PDF DRM, you do not have to delete files in order to revoke access. Once the document has expired, it is no longer accessible to users. That means PDF DRM provides you with effective elimination of documents while at the same time staying compliant with rules and regulations.

Why you need to control and revoke your PDF documents

In many instances, PDF files and documents in organizations need to be updated from time to time based on the latest real-time data available.  Hence, if a PDF document contains data that is likely to be changed or is subject to revision, you need to expire access after a given period of time or revoke its usage once a new version is made available. This ensures that your authorized users are assured of having the latest information at all times.

Similarly, the need for controlling and revoking your PDF documents also comes in handy where your customers need to experience a trial before purchasing. For example, let’s assume you have the opportunity of evaluating a product in a shop before buying it. If you are unsatisfied, you can return the product. However, this can be a challenging issue when it comes to electronic documents. That’s because people tend to make copies of documents before the trial period ends, thus ensuring that they receive the document for free without having to purchase it.

Therefore, if you are in the business of offering or selling documents on a trial basis, you need to ensure that copies are not made arbitrarily. Hence, PDF DRM allows you to employ document control, expiry and revocation features to facilitate this. In this manner, once the user pays for the document, you can choose to set the expiry date to never.  You can also choose to revoke the document after several views, days, or prints or revoke it on a specific date.

When you use PDF DRM, you get the benefit of logging document usage. This gives you the opportunity of knowing when, where and how your PDF documents are being used. That means if any specific PDF file has been in use in a particular location and appears to have suspicious activity around it, you can identify it as a security problem and revoke access accordingly.  Moreover, if the PDF file contains classified information, your ability to revoke access through PDF DRM becomes invaluable.

In another example, perhaps a PDF document containing sensitive information has wound up in the wrong hands. Human errors such as this could lead to unauthorized use of your valuable content. And when documents are too sensitive to be left in the hands of unintended recipients, using your PDF DRM system to revoke access instantly can be extremely useful. Unfortunately, if your PDF file was not distributed through PDF DRM, you could be at risk of exposure, theft or misuse. Hence, employing DRM features to revoke access and have complete control over your PDF files can help you avoid such situations.

Conclusion

The ability to expire and revoke document access is critical in a business environment where confidential and sensitive information is being shared.  How and when you withdraw access to confidential PDF files can make the difference in safeguarding your sensitive or classified information and document security.

Getting Started With GoGoPDF: The Online Converter You Should Use

As the generation evolves, today, we are enjoying the advantages of using the latest technologies to help us in our daily lives. Electronic documents have changed how we handle documents nowadays. It has many benefits that can help you lessen your workload.

When using an electronic document, you can easily share your documents worldwide as long as you are connected to a reliable internet connection. You can also easily configure a document and even put different shapes, designs, pictures, and many more. 

About GoGoPDF

If you are having trouble handling your PDF document, you probably need an online PDF converter tool to fully utilize a PDF document. Using an online PDF converter tool allows you to configure the document depending on your needs. One of the most recommended online PDF converter tools today is GoGoPDF.

GoGoPDF is an online platform that has specific functions that will allow you to configure your documents online. You can choose from its long list of functions like add page numbers to PDF online, PDF to Word, PDF to JPG, PDF to PNG, PDF to Excel, PDF to PowerPoint, and many more. The following functions can be found in a single website. Therefore, you don’t need to visit multiple websites when configuring your documents.

As GoGoPDF considers your utmost convenience, all of those following functions can be found in a single website. Yes! You don’t need to visit many websites just to configure your documents. GoGoPDF truly is one of the most convenient online PDF converter tools available on today’s internet.

GoGoPDF makes everything simple. As you visit their website, you will be given a list of options on what function you need for your documents. You can easily see the function that you need because it is well organized and pleasing to every visitor’s eyes. If you already decided what function to use, you simply click on the function, and instruction will be available.

Quality

When handling a document, most individuals have second thoughts that their document might not get the original quality after conversion, especially when handing documents with pictures. But you don’t have to worry because GoGoPDF makes it a goal to put outstanding quality in every document conversion that goes through their system.

Hence, the importance that GoGoPDF put in every conversion to every transaction with its website. As you put your trust into the hand of GoGoPDF, they assure everyone to handle every document with utmost quality service in converting your documents. If you are looking for a reliable online PDF converter tool that gives the best quality, GoGoPDF should be on top of your list.

As it produces a high quality of conversion, it practices high conversion accuracy. Every converted document preserves the original layout like text, image, and all the other components and converts them into one editable document format.

Security

Most of the individuals that try a website for the first time might have a bit of second thought when visiting a website, especially when you are uploading a piece of valuable personal information through your documents. Hence, having a secure line of the website for a platform is essential to keep its users free from uncertainties and second thoughts.

It is utmost the priority of GoGoPDF to put the best security for your documents. As you upload your documents into their system, your document will be saved in an encrypted online server. Your documents will be secure from specific individuals with malicious intent with your personal document with this process.

When uploading your documents into the system of GoGoPDF, you don’t have to worry that someone might get a hand into your document. Because after you are done converting your documents into their system. GoGoPDF will autodelete your documents to keep your documents confidential, even to the programmers of their website.

Multi-platform

When dealing with electronic documents daily, it is unpredictable when you will need to configure a document. Hence, having an online PDF converter tool that is available every time you need it is essential. GoGoPDF is one of the most reliable online PDF converter tools for multiple reasons. You can access the functions of GoGoPDF anytime and anywhere you need their services.

Yes! You can access the services of GoGoPDF anytime and anywhere, as long as you have these three things.

  • First is a device that allows you to connect for a reliable internet connection.
  • The second is a reliable internet connection to visit the website of GoGoPDF and used its function.
  • Third, keep in mind that all those other examples do not matter if you don’t have the document you want to convert.

As long as you have those three examples, you are ready to convert your documents anytime and anywhere. GoGoPDF truly is one of the most convenient online PDF converter tools on today’s internet. If you want to convert your documents online, use GoGoPDF.

Storage

One of the most common problems when dealing with electronic documents is having an available space for your storage needs. It is vital to have space for your storage when you might need to download something from the internet with no prior notice. The need for extra room storage should always be put into consideration.

Hence, using every space in your device storage should be treated with the utmost importance. One way to gain extra storage space for your documents is by saving your documents into a cloud or online storage. 

An excellent example of online storage that most individuals use is google drive and Dropbox. These kinds of online storage give you convenience so you save up some storage from your device, and you can access it anytime and anywhere as long as you are connected to the internet.

Takeaway

We live in a world where electronic documents surround us. We use them in our everyday transactions for our business, research, and a lot more. It is essential to keep in mind that you might encounter unforeseen issues or needs when handling an electronic document. Hence, why GoGoPDF is a vital website, you should have it in your pockets for future needs.

PDFBear: Merging Your Documents With Ease And Convenience

Portable Document Format or PDF has become popular in this modern age and time. Technology is continuously rising, and with it, most of the things that are typically manually done are becoming electronic. In line with this, companies and industries will soon become paperless, and you would want to have the right tool available in your hands to handle your necessary documents.

PDF files are preferably the most common file format that allows you to easily share these files on several platforms, prohibiting the recipient from making any changes. You will most likely find so many online tools to offer you various features to help you accomplish your task. If you are looking to acquire the best tool to handle your PDF files, PDFBear is the ideal web-based tool for that.

PDFBear

PDFBear is web-based, meaning you do not need to download or install the application to make use of it. Since it is web-based, you will need a stable internet connection and a functional device such as smartphones, tablets, laptops, and desktops to access the online tool. 

With PDFBear, you will have several options to choose from. Do you need to extract pages from your PDFs? PDFBear has a split feature that allows you to do just that. Do you need to convert your files into another format? PDFBear has various options for you to select the format you wish you had instead. From Word to PDF, PDF merge, Excel to PDF, PPT to PDF, JPG to PDF, and HTML to PDF, PDFBear can help you accomplish such tasks; additionally, you can also convert your PDF files into one of those other formats. With this option, you have the capacity to select it when necessary. 

Do you want to add protection to your files? PDFBear has a lock feature wherein you would be able to add a password to your files, hence protecting it from other people being able to access them. Do you have several files that you wish to combine into a single one? This web-based app is the perfect tool for your files with the same format and alike.

PDFBear is the tool for that. Merging your files is achievable in just a few clicks.

Merging PDF Files With PDFBear

Do you have several individual files that you wish to combine and keep them in a single file instead? Use PDFBear, and indeed, you will have a new file instead of the individual pages. Additionally, when you use the PDFBear app, you can rest easy knowing that your data remains intact and of high quality. 

When you are using the PDFBear online tool for the first time, it is customary to know how to use the several features which it offers all at once. Explore the application and learn the basics. For each feature, there is an available guide to better help you adjust to using it.

With PDFBear, merging your files became a breeze and is achievable in some simple steps. To join your files, here’s how:

 

  1. Select the PDF files from your computer you wish to merge. You can upload them manually or click and drag them into the tool.
  2. PDFBear will take care of the combining once you press the combine button.
  3. Accordingly, you can modify and arrange your files in an organized manner before combining them.
  4. Once the merging process finishes, our file is readily available for download or direct sharing to some chosen recipients.

 

PDFBear provides you with the quickest way to combine your files without affecting the quality.

After merging your files, you can also avail of the other features such as compression your files. If your files turned out to have large file size and you wish to reduce it, PDFBear gives you that option.

User Safety

Of course, it is normal for you to be fearful of using online tools. There are a lot of not trustworthy sites that would only want to ask for your information and email address as a way to hack into your accounts. With PDFBear, you do not need to register to access its features, and another good thing about it is that it is for free.

Furthermore, PDFBear will automatically delete your files after an hour, leaving no trace of it in the system. You can guarantee that PDFBear values your privacy and security.

PDFBear Premium Account

PDFBear is free, fast, and reliable to use. However, you can also avail of the Pro account, which will open additional features for you and allow you to have a much better experience while using the online application.

One of the advantages of availing of the Pro account is that you will have no restrictions on the number of files you wish to process. You can work on several files simultaneously. Unlike the free version, Pro account holders will have the privilege of no restrictions. Another advantage is that when you contact customer service, you will be part of the top priorities. 

Pros and Cons

Like any other tool, there are a few things that you need to consider before using PDFBear. One of those is, of course, you need a stable internet connection. Without it, you will have no access to the web-based tool. Another thing to note is that the trial period is too short for the Pro version. 

However, PDFBear is still the best online tool for your PDF needs despite these things to consider.

Meet Slim PDF Reader 2: PDF Viewing Re-imagined. #PDF #Reader #Documents

There is no shortage of free PDF readers and viewers you can use, but which one should you choose? 

One really successful representative of this category is Slim PDF Reader developed by Investintech.com Inc. 

Slim PDF reader is acclaimed as the most lightweight, minimalist PDF viewer ideal for basic PDF viewing that takes only a couple of MB on your computer, though it lacks some advanced functions.  

Now, the well-known free PDF reader has received a major update. Version 2.0 keeps its small footprint (15.1MB) while adding some powerful new features and functionalities to its toolbox. 

Let’s find out what this updated free PDF reader has to offer.

The New & Intuitive UI

Slim PDF Reader has gotten a new modern, and simplified UI that allows for a clear and streamlined PDF viewing and handling. 

If the user interface looks familiar, it’s because it’s inherited from its older sibling Able2Extract Professional, an all-in-one PDF solution we already had the pleasure of showcasing here.  

Once you run the program, you’re welcomed by a nicely designed Start Page that provides you with quick and easy access to your recently viewed documents. 

Besides being able to access the most recent files you opened, you can also adjust the UI scaling, and switch between the default light and new dark UI theme. 

On top of looking modern and stylish, the new dark theme uses a colour palette that doesn’t hurt the eyes as much as the default theme, making it the  perfect choice for working in low light conditions. 

The Start Page also hosts a promo banner where you can download a free trial of the above mentioned Able2Extract Professional. 

PDF Viewing & Navigation

Slim PDF Reader provides you with different ways to view your PDF content using various options from the main toolbar, side panels, and viewing options nested in the footer toolbar. 

You can use the footer viewing options to: 

  • Switch between pages, or go to a specific page in the document
  • Rotate the pages by 90 degrees in the chosen direction
  • Zoom in and out or use one of preset viewing options
  • Set a single page or a two page viewing mode
  • Search through the document for specific keywords
  • Switch between the light and dark UI theme

The left side panel enables easy access to thumbnails, bookmarks, and attachments. 

 

Also, note that you can open more than one PDF, and easily jump back and forth between the documents in the navigation bar. 

Content Extraction Tools 

As a rule, PDF content cannot be easily changed. For instance, you can’t edit PDF text or convert it to another file format without using advanced PDF tools. 

However, Slim PDF Reader offers some basic, yet useful content extraction functionalities with the Copy and Snapshot tools. 

If you need to extract a specific portion of text from your PDF and import it into MS Word for editing, you can select the text using the Selection tool, click on the Copy button, and finally paste the text in MS Word. 

Likewise, if you want to create an image of a specific graphic or other content, use the Selection and Snapshot tools to get the job done.  

Advanced Review Tools 

Besides the basic functionalities like printing, filling out forms, and editing document information, Slim PDF Reader offers some advanced tools not found in regular PDF viewing programs. 

In order to markup and review your PDF content, you can use one of 10 distinct annotation options:

  1. Sticky Notes
  2. Underline
  3. Highlighter
  4. Stamp
  5. Caret
  6. Squiggly Line
  7. Strikethrough
  8. Attachment
  9. Link
  10. Watermark

 

Adding annotations to PDF is quick and easy. You simply select one of the annotation tools from the right side panel and place it where you want it on the page.  From there, you can customize the appearance of the markup and leave comments that are visible in the sidebar. 

That isn’t where the advanced features end, though. Slim PDF Reader is also equipped with digital signature verification capabilities. If you receive a PDF that has a digital signature attached to it, you can validate the signature and display its ownership info in the Digital Signatures tab.

The Verdict

Slim PDF Reader is a fast and resource-saving tool that opens and displays PDF documents in no time. The free PDF reader offers diverse viewing options and impressive productivity tools packed inside a modern UI. 

The new UI, cross-platform support, powerful toolbox, and small size make Slim PDF Reader a natural alternative to Adobe Acrobat Reader and other well-known PDF readers. 

You can get it completely free from the developers website here.