There isn’t a thing worse than finding that the vital information you stored yesterday is now gone. It can be a nightmare for any person who needs that data immediately. Also, it might get worse if it is private information. You just cannot risk losing important information like that and expect good results for the business. It will only harm the prospects and credibility of your operations. Even in the personal life, there are several things that you need to protect. For example, losing your wedding pictures just because you pulled out the USB drive too hard isn’t ideal.

Data is everything today. Each business entity thrives on it and also manages its business through it. You cannot imagine a successful company that is careless with the information. It always has a defence and prevention mechanism in place. Just like that, you need to have a prevention system for your data too. It will help you protect all those precious office files or your childhood pictures. Even if you get into a problem, it would be fairly easier to recover the data if you are prudent with it. In all the other cases, your only option would be to hire a professional data recovery services company. They can help you get it back quickly and avoid trouble. However, it is indeed better that you avoid the problem at all.

You need to adapt and follow these six things to protect your data from loss:

Always backup

This is the first step you need to take if you wish to prevent data loss. It will help you not lose your calm in any trouble and ensure that the data is still there. You can quickly recover and use it in that situation. You need to keep multiple platforms of your data backups. It can be a physical one or in the cloud. It will help protect the crucial information better and also protect it from loss.

In case of business information, keep one physical backup in the workplace. You can use any formats that support the size and type of data. Also, remember to invest in good-quality data storage devices. You cannot buy cheap ones and expect good results.

Use reputed antivirus software.

One of the main sources of data loss is online attacks, viruses, and hacking. You can quickly lose the data if you click on everything that pops up online or downloads anything. These are common techniques to hack into the device and get your information. It can be very dangerous in case you store private or sensitive information on the device. Never fall for any of such techniques online. Always ensure that the source is credible before you go to the website or download anything.

Another thing that you need is reputed and updated antivirus software. It will automatically run checks on all the data on your device. That would help detect any potential threat and get rid of it too. But, the first step would be to act wisely. Do not click on everything online that you are not sure about.

Keep the storage devices in a safe place.

You cannot just keep the USB Flash drive or your CF card anywhere. Tossing them onto the floor wouldn’t help with data protection. You need to find a safe place for them. It should be away from any physical danger such as water, heat, or dust. These things can harm the devices and cause data loss. You don’t want them to get corrupted, as it will make it challenging to get back that data. Ensure that these devices are in a safe place. Also, if they are backups, keep them in separate spots. It will help ensure safety even if one of them faces any damage. 

Be careful with them while operating and handle them delicately too. It will help with any physical harm by your side.

Encrypt all the data

You need to encrypt the data on your backups as well. It will help prevent any misuse if somebody gets access to it. Business information is essential to encrypt; it can help protect the privacy of users as well. You need to get professional service if you are not aware of this. It will help you choose an optimum device that can easily store it. Also, encryption can make it challenging for the person if they try to access it through hacking. 

You need to invest in expertise for this particular option if you are not a tech-savvy person.

Address the power problems

If the electricity or the power in your supply always sees sudden and drastic changes, your data could be at risk. Sudden power loss can lead to loss if it is not saved. Also, if you were working at the time it happens, there is a high risk of loss. Power surges can harm the hardware of the device as well. It can lead to the loss of crucial information that isn’t sorted or still in the works.

The correct measure for this is the installation of a generator. It will enable you to protect the data in case of power failure. Also, a result will help keep an eye on the surges. It can harm the electronic equipment if you keep ignoring it.

Gather more knowledge

The best way to avoid data loss is to educate yourself. Adopt safety habits and prevention techniques into your work life. It will help you avoid any problems and act prudently in case something happens. Also, many data loss cases occur due to human error. A click on a shady website or a download can lead you into trouble. 

It is crucial for an employer to inform his employees about such safety habits too. It can cut down the threat and help protect the data. It will also help avoid all the costs associated with data recovery in case it happens. 

 

Adopting all these steps into your data protection habits can help prevent loss. It will keep the data safe and also help you avoid any problems for your work or personal life.

By Jim O Brien/CEO

CEO and expert in transport and Mobile tech. A fan 20 years, mobile consultant, Nokia Mobile expert, Former Nokia/Microsoft VIP,Multiple forum tech supporter with worldwide top ranking,Working in the background on mobile technology, Weekly radio show, Featured on the RTE consumer show, Cavan TV and on TRT WORLD. Award winning Technology reviewer and blogger. Security and logisitcs Professional.